Mission
Keep the launch team financially organized and administratively dependable so field, homeowner, and program work can move forward with accurate records and timely support.
Responsibilities
- Maintain day-to-day bookkeeping records, expense classifications, receipts, and supporting documentation.
- Coordinate accounts payable, accounts receivable, invoice processing, and payment follow-up.
- Reconcile bank and card activity and prepare routine financial summaries for leadership and outside accounting support.
- Support payroll processing and maintain contractor and vendor records.
- Organize digital files, agreements, insurance certificates, tax forms, and general compliance documents.
- Assist with scheduling, meeting coordination, data entry, and routine correspondence.
- Maintain appropriate separation among project, funding, and general business records.
- Work with the company’s CPA, payroll provider, or other professional advisers as needed.
Ideal background
Small-business bookkeeping and administration, ideally in construction, field services, professional services, a nonprofit, or a grant-supported organization.
Must-haves
- Hands-on bookkeeping experience and proficiency with common accounting software.
- Strong accuracy, consistency, and document-management habits.
- Experience with reconciliations, invoices, vendor records, and expense documentation.
- Ability to handle confidential business, homeowner, and employee information responsibly.
- Clear communication and dependable completion of recurring deadlines.
- Comfort working independently in a growing, hands-on organization.
Nice-to-haves
- Experience with QuickBooks Online or a comparable cloud accounting platform.
- Construction, job-costing, grant-accounting, or project-based bookkeeping experience.
- Familiarity with Hawaiʻi payroll and general business administration.
- Experience coordinating with a CPA, payroll service, insurance broker, or benefits provider.
- Administrative experience supporting field crews and distributed teams.
What success looks like in the first 90 days
- Brings core bookkeeping records, receipts, invoices, and vendor files into an accurate, current routine.
- Establishes a dependable weekly and monthly administrative cadence.
- Completes reconciliations and routine payments on time with clear supporting documentation.
- Creates an orderly digital filing structure that authorized team members can use.
- Provides leadership and outside accounting professionals with timely, trustworthy records.